补助金管理常见问题

我得到了一笔补助金! 现在?

祝贺你!  There are many dimensions to administering a grant, so the first step is to schedule a 启动会议 与我们的拨款会计师罗德里戈·弗洛雷斯.  除其他事项外，本次会议将讨论:

  • 在工作日用你的补助金工作
  • 管理及控制拨款
  • 技术报告要求
  • 合规

我什么时候可以开始寄奖状?

Some sponsors allow pre-award spending 90 days before the start date of your agreement by approval.  所有奖励前费用均由院校承担风险(如.e., the Federal awarding agency is under no obligation to reimburse such costs if for any reason the recipient does not receive an award or if the award is less than anticipated and inadequate to cover such costs). 因此, the Grants Accountant must approve pre-award costs in advance of contacting the granting agency for approval.

I Have Received a Federal Grant Award, Can I Transfer Costs From One Budget Line Item to Another?

在大多数情况下，是的. Some federal agencies 可能需要事先批准 of a budget revision to certain budget categories or circumstances including:

  • 任何预算类别的变更超过10%
  • Addition of any of the following items that were not included in the original budget
    • 基本设备(购置成本≥5000美元)
    • 对其他实体的次级奖励
    • Reallocation of budgeted funds from Participant Support Costs to any other cost category
  • Unless described in the application and funded in the approved awards, 的subaward, 转移, 或根据奖励将任何工作承包出去, 可能需要事先批准. This does not apply to the purchase of supplies, materials, equipment, or general support

如需修订预算，请提交 预算拨款申请 给商务办公室的罗德里戈·弗洛雷斯 roflores@vibeafterhours.com.

Can I Transfer Funds From My Federal Grant to Another Grant If the Project is Related?

不，你不能将资金从一个助学金转移到另一个助学金. 您可以处理成本转移请求, 将费用从一个拨款转移到另一个拨款以纠正错误. Please be aware that cost 转移s are one of the highly tested transactions during an audit.

My Grant is Expiring Soon, but the Project Will Not be Complete by this Time. 我可以要求延期吗?

大多数授予机构允许一个被授予人批准, 一年免费延期(NCE), and a second NSF-approved one-year extension to assure adequate completion of the original scope of work within the funds already made available.

我如何提交免费延期?

  • 登录研究.政府
  • 前往颁奖典礼 & Reporting > Notifications & Requests > Prepare New
  • 选择免费扩展并输入奖励号
  • Enter the revised end date (up to 1 year from the current end date) and the justification for the NCE
  • 保存并提交给NSF

我什么时候应该申请免费延期? 

  • Grantee-approved NCE must be requested at least 10 days and no more than 12 months before the end of the grant period.
  • NSF-approved NCE must be submitted at least 45 days before the end of the grant period

提交免费延期的有效理由是什么?

  • Additional time is needed to assure completion of the original project scope
  • Delay in hiring appropriate personnel, or delay in production or shipment of key equipment/supplies
  • 因重要人员生病或受伤而损失的时间
  • NB:延期 可能不 仅为使用未动用的资金而行使.

可以修改我的预算吗?

P.I.’s may find it necessary to revise their budget for their grant or contract. 有些情况需要机构事先批准. 请参阅 预算修订政策(PDF) 和研究.政府 指令 有关预算修订的详细信息.

I Need to Purchase Equipment Under My Federal Grant, are there Any Inventory Tracking Requirements?

是的. Equipment asset inventory is required for any equipment equal to or greater than $5,000. It is the department’s responsibility to maintain this inventory. 看到 设备库存政策.  Equipment inventory records should include: the date of purchase, 购买金额(含销售税), 运费及/或安装费), 设备的物理位置(建筑和房间号), 设备的型号/序列号, 帐号(s), 收费购买(如果与赠款购买), 须提供资助人和主要研究人员的名称), 设备状况, 联邦参与成本的百分比, and a unique departmental ID tag number (this should also be attached to the equipment). All documentation of equipment purchases on the inventory log must be kept until the disposal of the equipment. Please contact the Business Affairs Office when disposing of College equipment (either capitalized or non-capitalized) for proper accounting. If disposal consists of selling the equipment, sales tax may apply.

I am Booking an International Flight that will Be Charged to My Federal Grant, 有什么限制吗??

是的, federal grant recipients are required to abide by the provisions of the Fly American Act. The Fly American Act requires that foreign air travel is performed on U.S. flag air carriers, unless specific circumstances qualify as an exception. If, 这些规定没有得到满足, the foreign travel will not be reimbursable by a federally funded grant/contract. For more information about the Fly American Act and qualifying exceptions, please visit the 授权管理 page on the Dean of Faculty 网站.

我如何监督我的助学金的开支?

Log into Workday Financials and in the search bar enter – HMC External Grant Budget to Actuals. You will be required to enter your grant number which should start with GR51XXXX and the award period you are referencing.  (In order to access the total funds remaining, enter the final year of the award period.)

太阳2注册平台预算vs的问题. actual questions can be directed 给商务办公室的罗德里戈·弗洛雷斯 909.607.0352 或电邮至 roflores@vibeafterhours.com.

I’ve Heard that in Order to Pay A Vendor for Goods or Services with Federal Funds from a Grant, the Vendor must be Verified to Ensure that they are not Debarred or Suspended from Receiving Federal Funds, 这是真的吗??

是的, 使用联邦资金购买商品或服务时, the Principal Investigator must ensure that the vendor selected for providing goods or services for the grant is not suspended or debarred from receiving Federally sourced funds. 在Workday中，供应商被称为供应商. When processing supplier invoices in Workday that are charged to a Federal grant the initiator is required to search whether the supplier is excluded from receiving Federal funds. 如果供应商没有出现在搜索中, 供应商有资格获得联邦资金, 如果供应商出现在搜索中, 供应商没有资格获得联邦资金. Prior to submitting the invoice and charging the expense to the grant, the initiator must certify that the supplier is not on the Excluded Entities (Suspension and Debarment) list. 另外，供应商可以通过到 山姆除外 网站.